Design Team Planning for a New Project

Explore 6 Best Team Collaboration and Communication tools

By: John Reiley

The business world has undergone a lot of major changes thanks to computers, the Internet, and mobile technology. Implementing the right devices and harnessing the power of these things boosts your company’s productivity and helps you stay ahead of your competition. You and your employees can even do these things from the comfort of your own home today.

The Importance of Team Building

Team building also benefits from these great innovations. This is important because when all of your employees work as a team they’ll communicate better. According to Education, there are also other great benefits your business will enjoy when working together as a cohesive team. These include:

  • Improved professional relationships
  • Understanding of the work that needs to be done
  • Cooperation between your business, its employees, and your customers
  • Employee motivation leads to a higher production level

The 6 Best Tools for Team Building

All of these benefits are important to a company’s success. With this in mind, you’ll want to find great tools that help you build a better, stronger team. According to Tech Radar, the 5 tools you don’t want to overlook here include:

  • Slack is a collaboration tool that’s available online, as well as on Windows, iOS, and Android. It allows you to drag and drop files and enjoy sending direct messages (DMs) when working on group projects. You’ll also enjoy on-desk notifications and video conferencing. All of this is integrated with Dropbox and Google Docs and has a great interface that is actually quite secure too. One of the best benefits of using Slack is that this great collaboration tool also allows you to organize your conversations into different channels. As such, you can set up different channels based on your preferences. For instance, you can have separate channels for each project you’re working on, one for technical support, and even create a virtual “water cooler” too.
  • Asana is a web, iOS, and Android tool that really will help you get organized. This is because you can create to-do lists, project templates, and various dashboards that are all integrated into Slack, Dropbox, and Github. Many well-known companies such as Intel, Pinterest, TED, and Uber use this as their main way of communicating with employees throughout their company. This is because Asaha is a veteran – having been around since 2008. It’s a really easy tool to use when tacking what your employees are working on and seeing what their results are.
  • Podio is a mobile-friendly collaboration tool that’s available online, as well as for iOS and Android. Through it, you can easily track projects and share files. All of this is integrated with several different apps including Campaign Monitor, Dropbox, Evernote, Google Drive, and Zendesk. This makes Podio really flexible and customizable, which is why so many businesses are using it for organizing big projects and delegating tasks to various employees. They can easily share files, view a project’s status, and get feedback on what they’re working on. None of this is difficult to do either thanks to the interface being really easy to use.
  • Ryver is a collaboration tool. What surprises people about it is that it’s such a feature rich, high impact tool and yet it’s available for free. Your employees can use the Internet, any operating system (e.g. Windows, Mac, Linux), or their mobile phone (either iOS or Android) with this tool. It allows them to have a newsfeed that’s easy to use right at their fingertips so they never have an “excuse” to be “out of the loop.” They can even apply filters to this so they know what’s going on with specific projects. Additionally, Ryver makes it easy to share files since it’s integrated with Basecamp, Box, Dropbox, Gmail, and Yammer.
  • Trello is the tool your business needs when you grow tired of being disorganized or before this feeling ever arises at all. With it, you can create boards and lists that are flexible enough to allow for easy project management. This is because you can actually create to-do lists and delegate work to your various employees. From there, everyone can actually comment on the various aspects of the project, give you quick access to feedback from your various team members. All of this is easily integrated into Evernote, GitHub, Google Drive, and Slack. Your team members can use it online or on their iOS or Android smartphone. So not only is it easy to access, but it’s also easy to use thanks to the easy-to-use interface.

One Tool You Should Never be Without: UberConference

While there are a lot of great tools available for team building today, the one tool you never want to be without is UberConference. This is a great way of doing video conferencing so that you can host team meetings at any time, regardless of people’s locations. Some of the other great features of UberConference include:

  • An online screen sharing feature can help everyone see any important graphics or documents
  • The ability to mute background noise
  • Information that tells you who’s on the call and who’s speaking – even seeing their social media profiles
  • HD audio quality for everyone who’s on the call
  • A local dial-in number for anyone living in the U.S. or Canada and international toll-free calling availability too
  • A mobile app so you can run UberConference on your smartphone
  • An unlimited amount of free conference calls, all of which you can also record for free
  • The ability to easily join a conference because there aren’t any PINs
  • Analytics give you actionable insights into your meetings
  • The ability to dial out and easily add callers mid-call

With these great tools available, you really should put them to use for your business today. Doing so will help you build a strong team, which will actually help you improve your bottom line. Considering how important this is, you really should take the time to look into these tools so that you can start using them today.

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